Position Descriptions
Updated March 2015
Board and committee role descriptions for Little Swan Lake.
Board President
- Accountable for current bylaws, recommends changes and ensures bylaws are adhered to.
- Oversee board members and ensure they are aware of and performing their duties.
- Hold board meetings with a planned, detailed agenda.
- Community relations with current residents and the surrounding community.
- Signature approval on LSL documents, checks, etc. on behalf of LSL organization.
- Delegates authority to complete tasks as they arise.
Vice President
- Serves as President in his/her absence.
- Helps plan agenda for board meetings.
- Researches issues and helps identify solutions.
- Serves also on another committee.
Treasurer
- Oversee Payroll and Payroll Taxes, W2 and W3 Forms, 1099, 1096 and 990 Forms.
- Prepare bills for approval at monthly Board Meetings.
- Prepare checks for signatures.
- Mail checks.
- Post deposits.
- Reconcile bank statement to bookkeeping report.
- Manage bank accounts as specified by Board.
- Prepare monthly/yearly expense reports as required by Board.
Fishing
- Update and enforce Illinois and Little Swan Lake fishing rules.
- Work with the Department of Conservation to conduct surveys and stocking of the lake.
- Consult the Department of Conservation for permits to remove carp from the lake.
- Provide monthly board reports regarding the health and balance of fish in the lake.
Lake Operations
- Facilitates maintenance or repairs for lake-owned properties other than roads, mowing, lake and dam.
- Includes clubhouse, pavilions, and security lights.
- Maintenance may be done by volunteers or outside contractors/service companies.
- Bids should be requested for significant jobs with board approval.
Mowing
- Review and update bid specifications and contracts as needed.
- Request mowing bids to be submitted by March 1 each year.
- Publish on LSL website and publications as appropriate.
- Review sealed bids in committee and present recommendations to Board.
- Mowing committee will submit process for noncompliance issues.
Siltation
- Maintain dam structure and spillway.
- Remove trees, shrubs and vegetation as needed to prevent erosion.
- Observe and maintain all shorelines.
- Coordinate rocking or maintenance for LSL-owned out lots.
- Notify owners of shorelines needing rocking or maintenance.
- Work with lot owners to remove old tires used for boat docks or protection.
- Monitor lake siltation.
- Chair the siltation committee.
- Research methods to prevent and remove silt.
- Check silt boxes.
Roads
- Oversee Little Swan Lake roads, roadway lights and signs.
- Coordinate paving and repair as required.
- Snow removal contract should be in place before anticipated first snowfall.
- Road committee will provide additional detail.
Publicity
- Maintain the website including current committee membership.
- Maintain rule and regulation updates for paper copy and website.
- Collect information for the annual letter.
Long Range Planning
- The Long Range Planning Committee develops a long-term vision to protect and improve both the lake and the community.
- Create planning goals for 2-year, 5-year, and 10-year timeframes.
- Support current and proposed budget planning.
- Identify and prioritize capital improvement needs.
- Short-term priorities: road repair and maintenance, upkeep of existing structures, and lake/dam maintenance.
- Long-term priorities: fish stocking improvements, water treatment, additional out-lot parking, landscaping, docks and signage.
- Meetings are open to all members, and comments or suggestions are encouraged.
Patrolman
- Enforce Little Swan Lake regulations.
- Monitor fish limits.
- Check boat registrations/stickers.
- Monitor swimming areas.
- Monitor boating rules.
- Monitor out lots.
- Provide monthly reports for board meetings.
- Provide copies of tickets issued during the month.
